HR Manager

Reporting to: Group Manager – HR

Age: 35 – 40 years

Nationality: Ghanaian

Experience: Total work experience between 12 – 15 years, out of which should have 3 years of work experience in a manufacturing industry as an HR Manager, should have independently handled / managed 250 – 300 people in an organization

Qualification: A University Degree in human resource management or equivalent professional qualification

Job purpose: Effectively manage the entire gamut of Human Resources Functions of one of the manufacturing units of Poly Tank Ghana Limited.

Principal Accountabilities:

1. Industrial Relations & Union Management

• Visits to factory floor regularly, interact with workers with the view to knowing their problems, be proactive and resolve issues that could lead to down tool by workers
• Provides support for the review of CBAs by carrying out benefit surveys and participating in negotiations
• Interprets HR policies and labour legislation to factory managers and supervisors
• Ensuring healthy Industrial Relations across the Unit

2. Personnel Administration

• Manages staff leave, prepares annual leave plan, Monitors and enforces implementation of leave plan
• Staff file management, ensure completion, correctness and regular update using the approved checklist
• Prepares monthly human resources report
• Processes applications for loans, salary advances, and other benefits endorsed by supervisor and approved by factory manager
• Prepares inputs for the monthly payroll
• Vets pay vouchers prepared by the outsource agencies

3. Audit Management ( Internal & External)

• Should have sound experience of managing Audits – both Internal & External Audits
• Should have handled at least 3 audits independently in his past experiences
• Should be able to provide required data to facilitate completion of audits
• Should be able to close audit remarks and gaps as identified as part of audits

4. Time & Attendance, Payroll & Salary Administration

• Monitors and Records reporting time of employees
• OT Reports & Analysis
• Coordination with the Third Party – Outsourcing agency for attendance data and payroll
• Prepares inputs for monthly payroll

5. Performance appraisal

• Assists units head in the development and setting of KRAs for staff in each unit
• Ensures staff performance are reviewed through appraisals for all staff members.
• Provides support to managers and supervisors in the completion of performance assessment forms.
• Shares feedback of appraisal outcome with staff and Put initiate improvement program for identified areas of improvement
• Gives input in the computation and communication of annual merit increases to employees.

6. Recruitment and Selection

• Maintains data bank of unsolicited applications from job applicants and keep track of candidates interviewed
• Sources CVs, shortlists applicant, and coordinates interviews, selection and placement as required. Reference Check for new staff.
• Liaises with sourced contractors for replacement or filling new vacancy as required
• Prepares schedule and coordinates the orientation of newly engaged employees
• Maintains and monitors staffing levels developed for the factory to ensure strict compliance

7. Training and Development

• Liaises with managers and supervisors on the regular identification of training needs of employees.
• Liaises with the Safety Manager to prepare yearly training plans for GMP, Fire drill ,and Safety committee meeting sessions
• Organizes programs to facilitate staff development
• Organizes induction program for all categories of staff

8. Health and Safety

• Undertakes regular audit of the factory to ensure that health and safety standards and regulations are adhered to
• Maintains contact with employment agencies, Labour union,training service providers and security agencies
• Maintains contact with employment agencies, Labour union,training service providers and security agencies
• Maintains record of all accidents, conducts investigations into accidents, and submits reports on causes and preventive measures to factory management and Group HR manager.
• Responsibility for general cleanliness & housekeeping of the factory and surrounding areas

9. Internal & External Communication and Relations

• Maintains contact with employment agencies, Labour union, training service providers and security agencies
• Ensures all machineries are well maintained and utilized as per the set normal.
• Responsible for Manpower Planning & Budgeting as per the agreed cost and productivity norms
• Ensuring Interdepartmental workflow is smooth and well coordinated

10. Statutory Compliance

• Ensuring 100% adherence of the statutory compliances
• Handling the Government & local authorities
• Keeping track of application of various licenses & renewals for all the units
• Maintaining good PR with all agencies

Technical or Functional Competencies

• Excellent knowledge of the Company HR Policies and implementation. Good knowledge of Ghana labour laws
• Good organizational skills with the ability to prioritise workloads and manage time successfully
• Good Computer & MS Office Skills
• Hands on experience in MS Excel (Pivot table, Vlookup, Application of various formulas, preparing HRIS
• Analytical Skills

APPLICATION MODE
Please email your CV & Cover Letter to us at jobs@skaikconsulting.com with the subject ‘HR Manager’. Please ensure that your CV demonstrates how your experience‚ skills and abilities meet the selection criteria set out above. We will ONLY contact candidates who meet our criteria for the above role description.

Closing Date: October 24 2022